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How to Write Up an Employee: 11 Common Situations - BambooHR

Explain how the behavior affected the team, project, or company.

A clear statement of what will happen if performance does not improve (e.g., suspension, termination). x3ooox

Example: "On April 28, 2026, [Employee Name] was 45 minutes late for their shift," rather than "[Employee Name] is lazy".

Focus on facts, not emotions. Avoid personal opinions and stick to observed behaviors. How to Write Up an Employee: 11 Common

A clear, objective, and detailed description of the incident(s), including specific dates, times, and locations.

Discuss the write-up with the employee in a private setting and have them sign it. Handling the Process (Best Practices) Focus on facts, not emotions

Based on standard professional practices in 2026, an employee write-up is a formal, documented warning regarding performance or conduct issues. It serves as a crucial step in progressive discipline, ensuring a paper trail exists if further action—like suspension or termination—becomes necessary.